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RESOLUTION ESTABLISHING GUIDELINES FOR THE GRANT APPLICATION PROCESS, FOR THE PURPOSE OF CREATING EFFICIENCY AND CLARITY FOR THE JONESBORO CITY COUNCIL AS WELL AS THE CITIZENS OF JONESBORO, ARKANSAS
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WHEREAS, the grant application process is highly competitive and requires detailed applications to be submitted in a timely manner; AND
WHEREAS, the monies received from various grants are critical to the day-to-day operations of the City of Jonesboro; AND
WHEREAS, grants fall under two categories, grants that require matching funds and those that do not require matching funds; AND
WHEREAS, the Jonesboro City Council has the responsibility for the management and control of the city finances; AND
WHEREAS, the citizens of Jonesboro, Arkansas deserve to have complete disclosure of grants being awarded;
BE IT THEREFORE RESOLVED, that the process for applying for, and the acceptance of, all grants shall be as follows:
Section 1: The Grants Department shall be responsible for all grant writing applications and be allowed to pursue any and all grants available for each department.
Section 2: The Grants Department may apply for all grants available that do not require a local match, and any grants that require a local match shall be approved by resolution by the Jonesboro City Council prior to the application being submitted.
Section 3: Upon being awarded a grant, the Grants Department shall submit a resolution of acceptance or an ordinance of appropriation and acceptance which shall be entered into Legistar for the Finance Committee agenda.
Section 4: The resolution of acceptance, or the ordinance of appropriation and acceptance, shall contain the following information: Name of the grant agency - The total amount of the grant project - A description of the type of grant/project - The match breakdown - Any financial obligation the City of Jonesboro may incur - Any timelines for the funds - Identify the location of the funding in the Ci...
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