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Minutes for the Finance Committee meeting on December 18, 2003.
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Finance & Administration Committee Minutes
Budget Overview
Thursday, December 18, 2003
5:00 p.m. - Huntington Building
Members Present: Alec Farmer, Darrel Dover, Jim Hargis, and Harold Perrin
Members Absent: Ann Williams Others present were: Judy Furr, John Street, Hubert Brodell, Larry Flowers, Bob Andrews, Jim Hargis, Suzanne Hackney, Alan Young, Rusty Grigsby, Butch Herring, Gene Barnett, Ron Shipley, Claude Martin, Bill Roddy, Dawn Riggs, Rick Elliott, Tim McCall, Floyd Johnson, Keith Inman, Jonesboro Sun and Donna Jackson, City Clerk.
MINUTES
Councilman Perrin moved, seconded by Councilman Dover for approval of the minutes for November 20, 2003. All voted aye. Copies were made available to those in attendance.
BKD - STREET AUDIT REPORT
Mr. Kevin Kemp and Ms. Cindi Hovis provided the final audit findings from the Street Department audit. It was explained the report did not contain findings on and financial statement review nor was it a fraud investigation, but rather their intent was to provide recommendations for areas of improvement and efficiency as it pertains to internal controls and procedures. Some of the findings listed were as follows: procedures did not coincide with policies; lack of proper educational background; lack of documentation of adequate work experience; and lack of certification of Arkansas Commercial Driver’s licenses. Regarding purchasing procedures they found a lack of requisitions and approval of requisitions, lack of appropriate bids taken, with an inadequate segregation of duties. Ms. Hovis explained there had been an allegation of illegal acts, fraudulent or inappropriate transactions with a certain vendor, and identified 63 transactions totaling $942,891.86 with the vendor during 1997 through 2000. The report stated the City Council approved contracts with the vendor, however a significant number of the items billed on the 63 invoices ...
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