Policy : Motor Vehicle Policy
Section :
Manual : Human Resources Policies and Procedures Manual
Note: This is an example of a motor vehicle policy document. If using this template for your internal policy, please ensure that its complies with the latest SARS guidelines on motor vehicles, claiming of mileage and petrol / travel expenses.
The amounts, makes and models of vehicles will / may vary depending on which fleet management administrator is used. This policy is useful as a general guideline only.
Applicability
This policy applies to all employees of the company.
The following situations are dealt with in terms of the associated policy
Situation Policy Section
Associated forms and documents
Form ……………………………………… Form …
1. TYPES OF SCHEME
A. Full maintenance leases through a Financial Institution.
B. Car Allowance scheme for all employees entitled to a perk car
2. STAFF / CAR CATEGORIES:
allow choice of cars, as per table.
car category choices allocated according to job position, not person, provided that existing car can be reallocated
Car category table takes into account the following factors:
- if car is a tool of trade car (reps)
- if car is a perk car
- job position
- market factors.
Note: Management reserves the right to reduce the number of car choices for any car category in the event that a choice of cars results in logistical problems i.e. difficulties with reallocation of vehicles and/or increased Company costs
3. HALF DAY POSITIONS
Not entitled to a company car, unless otherwise agreed to in writing.
4. LEGALITIES
COMPANY CAR
The employee is subject to taxation for the use of a company vehicle. The value of the motor vehicle for employment purposes is decreed to be the taxable value of the vehicle.
CAR ALLOWANCE
The employee is subject to taxation on the allowance, petrol consumption and company paid insurance (if this perk is opted for)
A. FULL MAINTENANCE LEASE SCHEM...
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