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Minutes for the Finance Committee meeting on March 25, 2004.
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Finance & Administration Committee Minutes
Thursday, March 25, 2004
4:00 p.m. - Huntington Building
Members Present: Alec Farmer, Darrel Dover, Jim Hargis, Ann Williams and Harold Perrin. Members Absent: None. Others present were: Keith Inman, Jonesboro Sun , Mayor Hubert Brodell, Finance Director Larry Flowers, Mayor’s Assistant Aubrey Scott, Information Systems Director Alan Young, E-911 Director Bob Andrews, Human Resources Director Suzanne Hackney, City Accountant David Eagle, Grants Coordinator Jimmy McKinnon, and City Collector Becky Sharp.
CEMETERIES - AUDIT UPDATE
City Accountant David Eagle and City Collector Becky Sharp distributed a report and discussed the results of their audit of City cemeteries. It was explained that the audit revealed only one instance of theft of the proceeds from the sale of a lot by a former sexton. It was reported that a new sexton had been hired and would be trained over the next few weeks. Also presented were recommended new procedures for the sale of lots and recording grave sites. The new procedures will require customers to contact the City Collector, who will then contact the sexton to set up an appointment to choose an available grave site. The sexton will then complete a form describing the site and return the form to the City Collector. The City Collector will receive payment and record the sale. It was reported by Mayor Brodell that loopholes have been closed to the extent possible. It was further reported that an audit of Nettleton Cemetery was in process and would be followed by an audit of Oaklawn Cemetery. Mayor Brodell further reported that signs would be put up at all cemetery locations with fliers available explaining the new procedures, and further discussed the City’s cemetery perpetual care fund.
Alderman Farmer left the meeting for unrelated business. Alderman Perrin assumed the chair.
MINUTES
Councilman Do...
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