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Minutes for the special called Public Works Committee meeting on December 18, 2006.
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Public Works Committee Minutes
Monday, December 18, 2006
Special called meeting
2:30 p.m.
Members present: Darrel Dover, Alec Farmer, Cecil Province and John Street. Councilman Ashley and Councilman Moore were unable to attend. Mayor Formon and Mr. Tony Thomas from the Mayor’s Office were also in attendance.
RESOLUTIONS
Resolution authorizing the Mayor and City Clerk to execute contract agreements with ETC Engineers, Inc. under Professional Services for the Flemon Rd. drainage project and to void the previous contract on the same project: Chairman Street questioned why the first contract is being voided. Mr. Aubrey Scott stated the first contract was for the design phase, but the fees increased. He added he was told by City Attorney Phillip Crego that instead of having two separate fees for the project it would be better to void the first contract and replace it with a new contract. Mr. Scott noted Mr. Crego reviewed all of the contracts being presented. Councilman Farmer questioned why the fees increased. Mayor Formon stated the wrong contract was signed. Discussion was held concerning what the contract is for. Mr. Tony Thomas stated they have been researching communications between Mr. Claude Martin and the engineer. He explained in the e-mails there was reference to the construction management being taken out of the contract, but there was nothing stating the surveying had also been taken out. He further explained the company moved forward with the surveying and design and that is what the City has been billed for. Mr. Scott explained the proposed contract is for $24,440, $14,400 of which is for design and $10,000 for surveying. He added there is also a $10,830 option for construction observation if the City wants it. Councilman Dover questioned whether the surveying for the ditch or the detention pond. Mr. Thomas stated he did not know. It was asked for Mr. Tho...
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