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Minutes from the Finance Committee meeting on August 19, 2004.
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Finance & Administration Committee Minutes
Thursday, August 19, 2004
4:00 p.m. - Huntington Building
Members Present: Alec Farmer, Bill Roddy, Darrel Dover, Jim Hargis, and Harold Perrin. Members Absent: Ann Williams. Others present were: Dr. Charles Coleman, Keith Inman, Jonesboro Sun, Human Resources Director Suzanne Hackney, Finance Director Larry Flowers, and Becky Sharp, Grant Coordinator Jim McKinnon, Parks Director Jason Wilkie, Alan Young, Info Systems, and Royce Leonard, Sanitation Director.
MINUTES
Councilman Perrin moved, seconded by Councilman Hargis for approval of the July 15, 2004 committee minutes. Councilman Dover clarified a point saying he had asked Mr. Steve Kent, the Purchasing Agent to provide bids for leasing and for purchasing the copy machines. Copies were made available to all who were in attendance. All voted aye.
FINANCE
Change Order Ordinance - Councilman Dover moved, seconded by Councilman Roddy to recommend to the full council an ordinance authorizing the Mayor to approve Change Orders for construction contracts and/or repairs up to a limit of $10,000. All amounts above $10,000 require Council approval. All voted aye.
Copy Machines - Councilman Dover moved, seconded by Councilman Hargis to accept the staff recommendation to purchase four copy machines for the following departments: City Hall, Police, Fire, and City Clerk. The list of companies provided were: Ikon, Danka, Ark. Copier Center. Purchasing Agent, Steve Kent was not in attendance but had provided a summary sheet making the recommendation to purchase over leasing the machines. All voted aye.
Financial Software - Mr. Flowers explained they had ranked the top four companies: CUSI (Intuit Fundware), Springbrook (Prosoft), Tier, and Main Street. Mr. Alan Young, Information Systems Director stated he wanted to have the top two ranked companies in for a second demonstration. Disc...
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