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RESOLUTION TO AMEND THE CITY OF JONESBORO EMPLOYEE HANDBOOK’S TRAVEL REIMBURSEMENT POLICY
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JONESBORO, ARKANSAS, THAT THE EMPLOYEE HANDBOOK BE AMENDED AS FOLLOWS WITH REGARD TO THE TRAVEL REIMBURSEMENT POLICY AND TO INCLUDE ALL DEPARTMENTS AND OFFICES OF THE CITY OF JONESBORO.
Any employee, during the course of his/her employment with the City of Jonesboro, may be required to travel outside the city limits of Jonesboro on official business, thereby incurring certain expenses for accommodations and meals.
All employee travel must have proper authorization by a supervisor prior to its occurrence. There must be kept on file within the department a dated and signed approval until completion of the trip, at which time the approval and request for reimbursement are to be submitted to the Finance Department.
This policy shall be referred to as "Travel Reimbursement Policy" and include the following directives.
TRAVEL REIMBURSEMENT: each employee who has incurred allowable reimbursable expenses shall submit to the Department of Finance the completed "Employee Travel" form to include proper "Authorization" and "Request for Reimbursement" portions following the outlined instructions.
Reimbursement is limited to actual expenses for meals and lodging within the prescribed limitations. The maximum must not be claimed unless expenditures equal or exceed the amount claimed. The employee is responsible for obtaining receipts to support all items included in the reimbursement request. Expenses will not be paid for spouses that accompany employees on out of town trips.
Allowable Reimbursable Expenses shall include:
MEALS: Reimbursement for meals without overnight travel is not allowed except for the following circumstances.
1. When staff are required to accompany and transport inmates for the purpose of medical attention, transfer to another facility, etc.
2. When staff are required to attend official conf...
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