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Minutes from the Finance Committee meeting on June 22, 2006.
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Finance & Administration Committee Minutes
Thursday, June 22, 2006
4:00 p.m.
Members Present were: Darrel Dover, Alec Farmer, Jim Hargis, Harold Perrin, John Street and Ann Williams.
MINUTES
Councilwoman Williams moved, seconded by Councilman Street, for the approval of the minutes for the May 18, 2006, regular meeting as written. All voted aye. Copies were provided to all those in attendance.
ORDINANCES AND RESOLUTIONS
Ordinance for spatial study: Mr. Otis Spriggs explained the long-range committee recommended hiring Whittenberg, Delony & Davidson, Inc. out of Little Rock to conduct a spatial analysis of city government facilities. He added the committee has already done a preliminary inventory with the department heads and the work that’s already been done with be credited towards the fee for the spatial analysis. Mr. Spriggs noted City Attorney Phillip Crego has looked at and approved the contract. Chairman Farmer requested the ordinance be amended to read “in an amount not to exceed $40,000” instead of reading “in the amount of $40,000.” Questions were also raised concerning several phrases in the contract. Councilman Perrin noted in Section 7.2 discussing Reimbursable Expenses, it states “Reimbursable Expenses are in addition to the Architect’s compensation” meaning the reimbursable expenses could cause the City to pay more than $40,000 for the work. It was requested to amend the contract to read “Reimbursable Expenses are included in the Architect’s compensation…” Mayor Formon also questioned the list of departments in Article 1. He noted it did not list the Street and Sanitation Departments. It was also requested to amend the contract to list every department, including Street and Sanitation, plus break down the Administration to specifically list Mayor’s Office, City Clerk and City Attorney. Police Chief Michael Yates added the list needs to include City Council chambers as wel...
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