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Minutes for the Land Use Advisory Committee meeting on June 19, 2014
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Members present: Terry Bare, Darren May, Dr. Jim Sanders, Councilman Todd Burton, Bill Hall (chair), Pam Alexander, Kevan Inboden and Carroll Caldwell
Members absent: James Dunivan, Mark Enos, Steve Smith, Eric Scarbrough, Jerry Halsey, Jr., Nadine Straitt, Shawnie Carrier and Wixson Huffstetler
Councilman Burton motioned, seconded by Mr. Bare, to approve the minutes. All voted aye.
City Planner Otis Spriggs provided the committee with a draft of the bylaws for the committee. He noted the only thing he saw that was may need to be added is some language concerning voting procedures. Ms. Alexander asked if proxy voting would be allowed. Mr. Spriggs stated that language is not in the bylaws, but can be added if the committee wants to allow it. Mr. Bare spoke in favor of proxy voting. Mr. Bare motioned, seconded by Mr. Caldwell, to allow for proxy voting. All voted aye. Mr. Spriggs noted the proxy votes will be taken by email with a narrative explaining the committee member’s position on an item.
Mr. Spriggs then asked how many votes would qualify as a majority vote. He noted the committee has already established that a minimum of five members need to be present to make a quorum. Mr. Inboden stated that he feels a majority of the total number of members should be needed to pass a vote. He added that more members need to start attending the meetings in order to be included in business. Mr. Spriggs explained the proxy votes will help with items the committee knows beforehand that they will vote on. Further discussion was held concerning the minimum number. Mr. Caldwell motioned, seconded by Mr. Bare, that the majority vote of the members present would be needed to pass a measure. All voted aye. It was also noted that Chairman Hall would be included in voting.
Mr. Inboden expressed concern about how the proxy voting would be handled. Mr. Spriggs stated that he will let the committee kno...
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