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Minute from the Finance Committee meeting on March 16, 2006.
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Finance & Administration Committee Minutes
Thursday, March 16, 2006
3:00 p.m.
Members Present were: Jim Hargis, Harold Perrin and John Street. Councilman Dover arrived at 3:15 p.m. and left at 5:58 p.m. Councilwoman Williams arrived at 3:32 p.m. Councilman Farmer arrived at 3:35 p.m.
PRESENTATION
Legistar: Mr. John Cichon from Daystar Computer Systems, Inc. presented the committee with an online presentation of Legistar, their paperless agenda software. Legistar was first introduced in 1986 and is currently in its fifth version. In addition to making paperless agendas, Legistar also has web site access allowing users to connect to Legistar from any location as long as they have an internet connection. In its web site, the software will also list all of the cities boards and commissions including the City Council, as well as information and pictures for the people on them. The software also has an approval tracking module which will route the agenda items to the needed individuals (department heads, City Attorney, Mayor) before being placed on the agenda. It will allow users to see a history of items as well as easily search for items. It was questioned how much the software would cost the City. Mr. Cichon indicated he had previously quoted the City of Jonesboro at $50,000 for the software. Questions were raised concerning the maintenance of the software. Mr. Cichon explained three or four individuals already employed by the City would serve as administrators. It was also questioned whether the City’s size was used to calculate the amount of the software. Mr. Cichon stated a City’s size is the basis of the price of the software. It was also questioned what the range in size of cities are that use Legistar. Mr. Cichon explained the smallest town is under 10,000 people while the biggest client is Los Angeles County, California with over 9 million residents.
MINUTES
It was asked for the m...
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