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Minutes for the Finance Committee meeting on July 15, 2004.
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Finance & Administration Committee Minutes
Thursday, July 15, 2004
4:00 p.m. - Huntington Building
Members Present: Alec Farmer, Bill Roddy, Darrel Dover, Jim Hargis, Ann Williams and Harold Perrin. Members Absent: None. Others present were: Keith Inman, Jonesboro Sun , Mayor’ Assistant, Aubrey Scott, Information Systems Director Alan Young, Human Resources Director Suzanne Hackney, City Attorney Crego, Finance Director Larry Flowers, Grant Coordinator Jim McKinnon, Parks Director Jason Wilkie, and Alderman Cecil Province.
MINUTES APPROVAL
Councilman Dover moved, seconded by Councilman Williams for approval of the June 24th, 2004 committee minutes. Copies were made available to all who were in attendance. All voted aye.
FINANCE
Copy Machine - Mr. Steve Kent, Purchasing Agent explained he mailed committee members a copy of the bid specifications, stating it was confusing because there were too many combinations for him to make any recommendation without knowing the committee’s feelings on the subject. Councilman Dover clarified that there was to be a comparison between leasing copy machines to purchasing copy machines. Councilman Perrin questioned if you buy a copy machine does the vendor allow for a trade-in. Mr. Kent stated they do not. Councilman Perrin questioned if there was an increase in the maintenance contract when leasing. Mr. Kent responded saying a maintenance contract is built in whether we lease or purchase. Councilman Perrin questioned if there were problems with the current equipment. Mr. Kent responded saying the equipment was becoming obsolete, but would be good enough for a department that does not make a lot of copies. Mr. Kent stated Councilman Dover had instructed him to get quotes for leasing from one company, not four different companies. He explained if the City purchases two copy machines, but leases two copy machines, he would have to negotiate wi...
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