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Minutes from the special called Finance Committee meeting on December 6, 2005.
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Finance & Administration Committee Minutes
Tuesday, December 6, 2005
3:30 p.m. - City Council Conference Room - Huntington Building
Special called meeting
Members Present were: John Street, Jim Hargis, Harold Perrin, Ann Williams and Darrel Dover. Other present were: Mayor Formon, City Clerk Donna Jackson, staff and media. Councilman Alec Farmer was unable to attend.
ENGINEERING DEPARTMENT
Discussion was held concerning what the 209 Expenses account is used for. Mr. Claude Martin informed the committee that Mr. Harry Hardwick receives half of the money in the account for his car and phone expense. It was decided to decrease the 209 Expenses account to $10,500.
Since the overtime expense for 2005 was low, it was decided to lower the 211 Overtime account to $1,000 for 2006.
Questions were raised regarding the 213 Telephone Expense. It was asked how the Finance Department charges for the telephones. Mr. Larry Flowers explained the telephone expense is a pro-rated charge to each department.
Discussion was then held regarding the 217 Professional Services account and what was spent. Mr. Martin informed the committee that part of that account is used to pay Mr. Hardwick’s salary. He added that this year, the traffic study was paid for using that account. Questions were raised as to why that account was used to pay for the traffic study. It was explained the grant money did not cover the traffic study and no other department had budgeted for the traffic study. Mr. Martin was unsure why that particular account was charged for the study. It was also noted that Councilman Alec Farmer may know more about what account should be charged since he’s more familiar with the study. It was asked for the Finance Department to check into the traffic study to see what the balance is that is left to be paid in 2006. It was asked where the traffic study should be billed. Mr. Flowers stated ...
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