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Minutes for the special called Finance Committee meeting on January 28, 2003.
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Special Meeting
City of Jonesboro
Finance and Administration Committee
Tuesday, January 28, 2003 at 4:30 p.m.
Huntington Building
The meeting was called to order by Alec Farmer, Chair. The following members were present: John Street, Harold Perrin, Darrel Dover, Jim Hargis, Ann Williams and Alec Farmer, Also present were Mayor Hubert Brodell, City Clerk Donna Jackson, Larry Flowers, Finance Director, Suzanne Hackney, Human Resources Director and the media.
FINANCE
Larry Flowers presented the committee with a recommended list of items for the Council’s monthly financial report. (See attachment) The committee decided that the financial report would be given once a month at the first meeting of each month. Time will be provided at the second meeting each month for any questions that the aldermen may have concerning the report. No additional items were added by the committee.
The committee then discussed the 2002 Cleanup Ordinance as prepared by Larry Flowers. Upon a motion by Alderman Perrin and a second by Alderman Dover, the committee unanimously recommended the ordinance to the full Council. The committee then discussed the need to have a councilman involved in the GASB 34 process. Alderman Dover volunteered to serve as the Council’s representative on the GASB 34 Committee.
The committee then discussed the status of the financial software for the City. Mr. Flowers gave examples of some inadequacies with the current system. The committee asked Mr. Flowers to report back at its next regular meeting with the software information and preliminary cost estimates. Becky Sharp gave a brief report showing Jonesboro’s franchise fees and privilege license fees with other Arkansas cities. The city’s collector position was also discussed. The committee asked Mrs. Sharp to perform further research on the franchise fee rates.
AUDIT
The committee discussed the need for having an independent audit performed by a private accounting firm. Alderman Dover and Mr. Flowers will report back to the full committee at the next regular meeting with the proposed RFP and recommended scope of work.
PERSONNEL
The committee discussed the salary survey. Ms. Hackney reported that the scope of work should be ready for review by the committee at the next regular meeting.
The floor was then opened for discussion of the 2003 budget.
There being no further business, upon a motion by Alderman Perrin and a second by Alderman Dover and unanimous approval, the meeting was adjourned at 6:00 p.m.