title
RESOLUTION ACCEPTING THE RULES OF CONDUCT
body
BE IT RESOLVED by the City Council of the City of Jonesboro, Arkansas that the rules of order, as herein-after set forth, shall be strictly observed in the conduct of all business transacted by the council in regular or special meetings.
ORDER OF BUSINESS
(1) Call to order.
(2) Roll call.
(3) Approval of minutes with corrections if necessary.
(4) Presentation of petitions, memorials and remonstrance’s.
(5) Report of standing committees.
(6) Reports of special committees.
(7) Reports of City officers.
(8) Notices and communications.
(9) Presentation of claims and authorization of warrant issuance.
(10) Unfinished business.
(11) Introduction and consideration of ordinances.
(12) Special order of business.
(13) Other business.
(14) Adjournment.
ANNOUNCING THE NEXT ORDER OF BUSINESS
The Mayor passes to the next order of business by saying “The next order of business is ____________________, etc.”
ADDRESSING THE CHAIR
When the Mayor is presiding, he shall be addressed ad “Mr. Mayor.” A member who wishes to speak shall address the mayor and wait until he is recognized before proceeding.
INFORMAL CONSIDERATION
A matter may be discussed informally only after a motion to do so has been made and passed.
MAKING A MOTION
A motion may be made as follows: “Mr. Mayor, I move that ___________________.” A motion may be seconded by saying, “Mr. Mayor, I second the motion.”
STATING THE MOTION
Immediately after the second the presiding officer shall state the motion or ask the Clerk to read it. The motion may not be debated, amended or otherwise acted upon until it has been so stated. The questions open for debate after it has been stated and the mayor has asked, “Are there any remarks?”
THE STEPS TO A MOTION
(A) The Maker
(1) Addresses the chair.
(2) Waits for recognition.
(3) Makes the motion.
(B) The Seconded
(1) Seconds the motion
(C) The Mayor
(1) States the motion
(2) Calls for remarks.
(3) Puts the question.
(3) Takes the vote.
(4) States the result.
CALLING TO ORDER
If a member does not observe the rules of speaking, the chair may call him to order by saying, “The speaker is out of order.” If the chair neglects to do so, another member may say, “I call the member to order,” in which case the speaker may not proceed until the chair decides whether or not he is out of order.
MATTERS TO BE BROUGHT BEFORE THE COUNCIL
Council members shall refrain from bringing up in council meetings, maters which may properly be handled through the mayor’s office. Complaints covering matters clearly covered by state law, city ordinance, or established custom, shall be referred to the mayor or the proper channels and has failed to do so, shall such matters be brought before the council. A council member bringing up trivial administrative matters in council meeting may be ruled out of order.
Robert’s Rules of Order, Revised shall be used in situations which may arise that are not covered by the foregoing rules.
PASSED and APPROVED this 1st day of June, 1959.