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AN ORDINANCE DECLARING THE DUTIES AND SALARY OF THE CITY CLERK, AND ESTABLISHING THE ELECTED POSITION AS A FULL TIME POSITION (NOTE: THIS ORDINANCE WAS AMENDED BY ORD-93:787 ON APRIL 5, 1993)
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WHEREAS, Arkansas Code Annotated, Section 14-43-506 provides that the City Clerk in cities of the first class shall have custody of all the laws and ordinances of the City and shall keep a regular and correct journal of the proceedings of the City Council.
WHEREAS, Arkansas Code Annotated, Section 14-43-406, maintains that each City Council shall provide the City Clerk's office with the official City Seal and the seal shall be affixed to all transcripts, orders, by-laws, proclamations, certificates, ordinances, and resolutions for proper authentication.
WHEREAS, Arkansas Code Annotated, Section 14-43-506 and 14-43-508, provide that the City Clerk shall give a financial report quarterly of the City's finances, to the City Council in open session.
WHEREAS, Arkansas Code Annotated, Section 24-11-813 declares it to be the duty of the City Clerk to file on or before December 31st of each year a report with the Arkansas Fire and Police Pension Review Board of the number of firefighters with the names, dates or appointment, dates of retirement, birth dates, amounts of pensions paid, and other information as required by the pension review board.
WHEREAS, the Arkansas Freedom of Information Act requires reasonable access to public records and reasonable comforts and facilities for the full exercise of the right to inspect and copy those records shall not be denied to any citizen and except as otherwise, all public records shall be open to inspection and copying by any citizen of the State of Arkansas during the regular business hours of the custodian of the records. Also, proper notification to the media of any and all regular, called or public meetings is required.
WHEREAS, the Arkansas Code Annotated, Section 14-43-316 declares that the City Clerk shall give the bond and perform the duties as prescribed by law and shall receive such salary as prescribed by ordinance.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Jonesboro, Arkansas, that:
SECTION 1: The duties of the City Clerk shall include those duties specifically enumerated in the State law as set forth above as well as those set out herein below.
SECTION 2: It shall be the responsibility of the City Clerk to maintain proper records of all laws and ordinances of the City and keep a regular and correct journal of the proceedings of the City Council.
SECTION 3: It shall be the City Clerk's responsibility to affix the official seal of the City to all transcripts, orders, bylaws, proclamations, certificates, ordinances, and resolutions for proper authentication.
SECTION 4: It shall be the responsibility of the City Clerk to provide a financial report quarterly of the City's finances, to the City Council in open session, based upon the records provided by the Finance Department of the City and the City Collector.
SECTION 5: It shall be the duty and responsibility of the City Clerk to file on or before December 31st of each year a report with the Arkansas Fire and Police Pension Review Board with all information as required by state law.
SECTION 6: It shall also be the duty and responsibility of the City Clerk to maintain all public records in addition to ordinances, by-laws and meetings and to allow and to set proper procedures to provide citizens with access to view, inspect and copy all public records during regular business hours of the City.
SECTION 7: It shall be the responsibility of the City Clerk to notify the media of any and all regular, called, or public meetings as required under the Freedom of Information Act. It shall be the duty and responsibility of the City Clerk to prepare an agenda for each regularly scheduled meeting and to assure that proper written procedures as set forth in City ordinances have been followed with respect to the agenda for a City Council meeting.
SECTION 8: The City Clerk's salary range is hereby set at $21,000.00 to $30,000.00 annually, the exact amount being set yearly at budgeting time. Additionally, the Clerk shall receive all benefits of a full time employee.
PASSED AND ADOPTED this 15th day of March, 1993.