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Minutes for the Public Services Committee meeting on August 10, 2005.
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Public Services Committee
August 10, 2005 at 4:30 p.m.
Members present: Ann Williams, Jimmy Ashley, Judy Furr, Cecil Province, and Mitch Johnson. Councilman McCall was unable to attend.
Chairperson Williams called the meeting to order.
MINUTES
Councilman Johnson moved, seconded by Councilman Province for the adoption of the Public Service Committee meeting for June 27, 2005 as provided. All voted aye. Copies were provided to all in attendance.
TRANSPORTATION
Transit Shelters: Councilman Province moved, seconded by Councilwoman Furr to recommend to the full council a resolution accepting the bid of $3,111.00 per shelter from Duo-Gard for transportation shelters for the new Transit System. All voted aye.
Transit Fareboxes: Councilman Ashley moved, seconded by Councilwoman Furr to recommend to the full council a resolution accepting the bid for $133,515 from GFI Genfare, Inc. for automated transit fareboxes. All voted aye.
Dr. Copeland explained he had received plans for the remodeling of the old fire station located at Caraway Road and would provide information at the next committee meeting. He stated they were hoping to be in the new location by January in order to avoid paying any additional rent.
PARKS
Baseball Field Addition - Joe Mack Campbell Park: Councilman Johnson moved, seconded by Councilman Ashley to authorize rebidding for the baseball field addition at Joe Mack Campbell Park. Mr. Wilkie had recommended rebidding since the previous bids received were over budget. All voted aye.
Facility Rental Policies: Discussion was held regarding liability when a facility is damaged and recommendations for providing security. Chief Yates suggested reviewing each situation on a case by case basis with the option of making recommendations for security. Councilwoman Furr moved, seconded by Councilman Ashley to adopt the rental policies with the amendments to security and liability. Mr. Wilkie stated City Attorney Crego had said the rental policies do not have to be adopted by the full council. All voted aye.
Fee Schedule: Councilman Ashley moved, seconded by Councilman Province to recommend a resolution establishing fees for the use of its park and recreation facilities. All voted aye.
Naming Plan and Agreements for Tennis Complex Concession/Bathroom and other facilities: Mr. Wilkie stated he had $140,000 budgeted for the concession stand but bids came back at approximately $240,000. He stated the Tennis Association had agreed to raise additional funds but he was unaware of the process for naming public facilities. The decision was made to hold this matter until a proposed ordinance could be adopted establishing a procedure for the naming of facilities.
Grant Agreement with Arkansas Forestry Commission: Councilman Ashley moved, seconded by Councilman Province to recommend a resolution to the full council for a $10,000 matching grant with the Arkansas Forestry Commission. All voted aye.
Other:
Mr. Wilkie gave an overview of various projects under construction. Discussion was held on security for various parks. Police Chief Yates recommended the installation of motion sensor lights. He explained this would draw the attention of police officers patrolling the area. Mr. Wilkie reported on the damage done to the skate park. He stated he was almost sure the vandalism was caused by skaters that were dissatisfied with the design of the park and discussed possibilities for rebuilding the park. It was recommended that motion lights be installed at the skate park as well, the posting of signs stating the hours of operation. Discussion was held regarding cemeteries and the problems with keeping help. The decision was made to refer the matter of the perpetual care fund to the Finance Committee, requesting that at least 5% of the fund be utilized annually.
ADJOURNMENT
With no further business Councilman Ashley moved, seconded by Councilman Province to adjourn. All voted aye.