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AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A CONTRACT WITH HANGAR 14 SOLUTIONS, LLC FOR THE USE OF STREETWISE CADLINK SOFTWARE AND STREETWISE SMARTBOARD SOFTWARE BY THE FIRE DEPARTMENT, AMENDING THE 2018 BUDGET, AND DECLARING AN EMERGENCY
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WHEREAS, the existing mapping solution used by the City of Jonesboro does not allow for fire service specific items such as updated mapping with hydrant locations and business pre-plans, leaving the Fire Department reliant on dated paper maps when responding to emergency calls; and
WHEREAS, Hangar 14 Solutions, LLC is the sole source provider for the Streetwise CADlink software that not only integrates with the current CAD system in use by the City of Jonesboro, but is also designed specifically for the fire service industry in allowing for the items stated above to be available electronically through the use of iPads; and
WHEREAS, the Fire Department recommends entering into a contract with Hangar 14 Solutions, LLC providing user licenses for the Streetwise CADLink software and StreetWise SmartBoard software for $6,060 annually plus initial setup charges; and
WHEREAS, the City of Jonesboro passed the 2018 Budget in Ordinance Number 17:087, which will need to be amended in order to effectuate said agreement; and
WHEREAS, the budgeted 2018 expenditure increases will consists of the following:
01-102-0296-00 Computer Software $ 6,750
01-102-0228-00 Subscriptions and Dues $ 4,860
01-102-0318-00 Maintenance Contracts $ 1,200
01-110-0224-00 Supplies $ 320
01-110-0232-00 Minor Equipment & Furniture $ 24,150
WHEREAS, funding for the execution of this agreement shall come from General Fund Excess reserves.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JONESBORO, ARKANSAS THAT:
SECTION ONE: That the City Council in accordance with the terms of A.C.A. Section 14-58-302 hereby waives the requirement of competitive bidding deeming it unfeasible due to the following: (1) Hangar 14 Solutions, LLC is the sole source for Streetwise CADLink software that will integrate into the City’s current CAD solution.
SECTION TWO: The Mayor is hereby authorized by the City Council for the City of Jonesboro. Arkansas, to execute all documents necessary to effectuate this agreement.
SECTION THREE: The 2018 Budget is hereby amended to increase the Fire Department Budget by $12,810 for the purchase StreetWise CADLink software and StreetWise SmartBoard software, and to increase the Information Systems Department budget by $24,470 to purchase the iPads, mounting hardware, and display equipment necessary for the operation of Streetwise CADLink software and StreetWise SmartBoard software.
SECTION FOUR: It is further found that due to the immediate need to acquire this mapping solution to provide the Fire Department with up-to-date information while responding to emergency calls, an emergency is declared to exist and this ordinance being necessary to provide for the safety of the public shall take effect from and after its passage and approval.
PASSED AND APPROVED this 5th day of July, 2018.