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Minutes for the Public Works Committee meeting on July 5, 2005.
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Public Works Committee Minutes
Tuesday, July 5, 2005
4:30 p.m.
Members Present: Ashley, Street, Province, Dover, and Farmer. Councilman Moore was unable to attend.
MINUTES
Councilman Dover moved, seconded by Councilman Ashley to approve the minutes for June 7, 2005. All voted aye. Copies were made available to all in attendance.
ORDINANCES AND RESOLUTIONS
Traffic Signal Lamp Replacement: Councilman Farmer moved, seconded by Councilman Dover to recommend to the full council and place on the agenda a resolution acknowledging the appropriation of funds from City Water & Light to the City of Jonesboro to be used for the replacement of traffic signal lamps throughout the City of Jonesboro. All voted aye.
Airport Commission Grant: Councilman Ashley moved, seconded by Councilman Farmer to recommend to the full council and place on the agenda a resolution authorizing the Jonesboro Municipal Airport Commission to accept a Federal Aviation Administration Grant. All voted aye.
GENERAL PROPERTY/BUILDINGS/PARKING
508 W. Monroe Improvements: It was explained demolition was complete at 508 W. Monroe but Mr. Hooton stated he had not gotten estimates for paving the vacant lot, but would have them available at the next committee meeting.
Justice Complex: Mr. Wadley reported they had met with a new Structural Engineer and estimates were being prepared. When asked if RFP’s were sent out, Mr. Wadley explained no one on the Professional Services list had structural engineering expertise.
2nd Opinion by NRS for drainage basins at 611 E. Nettleton and 732/734 Valley Drive: Mr. Teddy Hooton explained 611 E. Nettleton and possibly 732 & 734 Valley Drive should be completed in the next thirty days.
PLANNING
Traffic Study: City Planner, David Harris was absent, but it was explained a preliminary traffic study would be sent to Public Works Coordinator, Claude Martin within the next two weeks. It was recommended that an RFQ be sent out for the second phase of the traffic study, focusing on the downtown area for parking and traffic flow; as well as ways to access north Jonesboro.
STREETS/SIDEWALKS
Downtown Crosswalks: Mr. Hooton stated he had all the statistics and would provide the information to Purchasing Agent, Steve Kent some time this week, and report back at the next committee meeting.
Matthews Connector and Turtle Creek Mall: Mr. Hooton reported he has never received plans from Mr. Bernie Auld, in order to proceed with the work. He explained the plans were to be provided by B & A Engineering, while the Street Department would do the construction.
MATA Fox Meadow Project: Mr. Hooton reported the final plans should be completed this Thursday with bids going out this weekend. It was explained the last right of way acceptance was on the City Council agenda for this evening’s meeting.
Standard Operating Procedure: This had been referred to the Storm Water Compliance Committee scheduled to meet July 12, 2005. Councilman Farmer requested a sample of the recommendations by Mr. Hooton be provided to the committee members as well as a reminder of this meeting.
Lawson Road: Mr. Martin stated he had spoken with appraiser, Bob Gibson who stated the appraisals had not been completed. Mr. Brian Wadley explained they had a verbal commitment from the church and Mr. Yarbrough to proceed even though the deadline had past. He further stated once the right of ways were obtained they would be ready to bid the project. Mr. Hooton explained until the right of ways are secured the plans cannot be completed.
Sidewalk ADA Compliance: Mr. Martin explained there were questions regarding the sidewalk with the additional step in the downtown area. It was stated it needed a contrasting color to make the step more visible. Questions were raised regarding the transit system and ADA compliance. Mr. Martin was asked to have ADA Coordinator, Jeremy Bevill to research the matter and develop a strategy for the sidewalks and bus stops along the transit routes.
Paving of Alex Drive, Matt Drive, and Brier Drive: Mr. Martin reported two bidders had bid for the project with the low bidder being Alvin Crabtree at a cost of $80,601.70. It was explained this did not include the cost of the asphalt. It was further explained the cost of the asphalt would be less than $44,000.00. Councilman Ashley moved, seconded by Councilman Dover to recommend to the full council the bid from Alvin Crabtree with funds to come from Capital Improvements, line item 191, Road Paving and Bridge Replacement, and $40,000 for asphalt to come from Street Overlay Contracts in the Capital Improvement account. All voted aye.
DRAINAGE
CTP Project and EPA Phase II Pipe Inventory RFQ’s: Mr. Martin stated the final report of the pilot study was being prepared and would have something for the next committee meeting. It was explained RFQ’s had been taken on the CTP Project (FEMA Mapping) but further recommendations may be necessary once the pilot study report is complete. It was stated the CTP Project does not make recommendations, but would study Christian Creek and Lost Creek. It was recommended to take RFQ’s for a consulting Hydrological Engineer to oversee the CTP Project and make recommendations on the west side of town based on CTP Project and if necessary additional recommendations under the pilot project. It was explained EPA Phase II requires pipe inventory and Associated Engineering provided four times the pipe inventory for the same amount of money as stated in their contract, but only 1/3 of the pilot study has been covered. It was explained the rest of the pilot study area and the downtown area must be inventoried for the EPA Phase II. It was suggested an RFQ be sent out for the remainder of the pipe inventory, once a scope of work has been developed.
Worley Property: It was reported a lawsuit had been filed by Mr. Worley, and Attorney Ohm had advised the City take no further action while the matter is pending litigation.
Rossland Hills: Discussion was held regarding several meetings (some of which were cancelled) between City Attorney Crego, Mr. Barry Phillips, and Attorney Bob Gibson. No one knew the status of those meetings.
Hot Spot Engineering Bill: Mr. Martin stated there were three bills 1901 Catherine and Quail Ridge with a third surveying bill which he sent to Carter Burgess as instructed. He explained the surveying bill was approved, but had not heard anything on the other two bills.
St. Bernard’s Village Detention Pond Review: It was explained citizens had questions regarding the construction of St. Bernard’s Village detention pond and if it contributed to drainage problems. St. Bernard’s had provided plans to Public Works Director, Claude Martin who stated he had not reviewed the plans as of yet.
Contracts with Peter’s & Associates - Traffic Light at Bridge & Washington - Fair Park and Race Street: The decision was made to hold these till the next committee meeting.
SANITATION
Proposals for handling brush and limbs/ bagged yard waste: Mr. Royce Leonard reported he was still waiting on the second proposal.
OTHER
Intersection at Ridge Point and Riviera Drive: Mr. George Stem addressed the committee regarding the intersection at Ridge Point and Riviera Drive. Mr. Stem explained he had been referred to the Traffic Review Committee, who in turn asked that six things be provided to Mr. Claude Martin, one being an engineering design that meets city and state code. He explained the review committee had recommended the intersection be converted to a four-way stop, with a sub-sign stating “Keep Right” below it (direction arrows). He provided an engineering design that had been approved by the committee as well as the Ridge Point Association. He explained the Association was requesting the City of Jonesboro assist with the concrete work and signage with everything else be furnished by the Association. Questions were raised regarding the City Attorney’s recommendation and the City’s liability. Mr. Hooton explained Attorney Crego had not reviewed the proposed material as presented. The decision was made to refer to the City Attorney then back to Traffic Review Committee before going to the Public Safety Committee. Councilman Farmer requested a copy of the minutes from the Ridge Point Property Association and a copy of the City Attorney’s letter for the city’s file. Mr. Hooton was asked to include Attorney Ralph Ohm since APERMA would be defending the city if something were to happen.
ADJOURNMENT
With no further business, Councilman Ashley moved, seconded by Councilman Farmer to adjourn. All voted aye.