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Minutes for the Nominating and Rules Committee meeting on March 31, 2003.
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NOMINATING & RULES COMMITTEE
Minutes
March 31, 2003.
The Nominating and Rules Committee met Monday, March 31, 2003 at 5:30 p.m. in Council Chambers, located at 900 West Monroe, Jonesboro Arkansas. A full quorum was in attendance. Present were: Alec Farmer, Chris Moore, and Tim McCall. Councilman Copeland was absent. In Chairman Copeland’s absence, Councilman Farmer acted as Chair. City Clerk Donna Jackson took minutes of the meeting.
The following issues were discussed.
Councilman Moore moved, seconded by Councilman McCall to recommend to the full Council the appointments of Mayor Brodell, Councilwoman Ann Williams and Councilman John Street to the Policy Committee of the newly formed Metropolitan Planning Organization. Mr. Jim McKinnon, Grants Coordinator explained that the Mayor’s position would be extended to anyone holding the Office of Mayor, and all of the appointments are permanent with no expiration date. A voice vote was taken resulting in all members voting aye.
Councilman Moore moved, seconded by Councilman McCall to recommend to the full Council the appointments of Mayor Brodell, City Attorney Phillip Crego, Finance Director, Larry Flowers and Audit Chair, Darrel Dover to a committee responsible for reducing to writing the verbal contract for fines and jail fees, as recommended by City Attorney Phillip Crego. A voice vote was taken resulting in all members voting aye.
The Committee reviewed the newly adopted Rules and Procedures Ordinance (No. 3394). Clarification was made regarding who may call a committee meeting. Councilman Moore moved, seconded by Councilman McCall that the process for calling committee meetings shall be as follows: Department Heads wishing to call a meeting shall contact their Sub-chair. The Sub-Chair will contact the Chair to establish a time and purpose of the committee meeting. The Chair will be responsible for scheduling the meeting with City Clerk, Donna Jackson who will confirm the date on the Council’s Calendar and provide notification to the media, department heads, department representatives, committee members and any other interested parties.
Discussion was held regarding disclosure requirements by elected officials as well as department heads. Chairman Farmer stated some requirements needed clarification as well as implementing consequences for noncompliance. The decision was made to review the Rules and Procedures and set a meeting time to discuss it.
With no further business Councilman Moore moved, seconded by Councilman McCall for adjournment. All voted aye.