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Minutes for the MAPC meeting on February 13, 2007.
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Metropolitan Area Planning Commission Minutes, February 13, 2007
Commissioners absent: None
Staff present: Spriggs, White, Rook, Crego
Dr. Beadles welcomed Joe Tomlinson to the MAPC Commissioner’s position.
Kelly Panneck was also introduced as interim city engineer.
Minutes from the January 9, 2007, meeting- Motion was made by Mr. Harpole, seconded by Mr. Day to approve. Minutes were approved by unanimous vote.
Approval of minutes from the January 25, 2007, meeting. Motion was made by Mr. Krennerich, seconded by Mr. Halsey. Minutes were approved by unanimous vote.
1. AZ-07-01. Valley View School District petitions for annexation for 30.66 acres owned by the petitioner and located south of the campus off Kersey Lane. South of the present city limits. The petitioner requests R-1 Zoning.
Don Mixon came forward as proponent for this item. There is an addition being added to the school. The court order from the County Judge and it is currently in the statutory 30 day waiting period after that. They ask for approval subject to the 30 day expiration of that period.
City planner states that they have found consistency for that school and district in that area and have no objections to this item. Mr. Spriggs asked will Kersey Lane need street improvements? Mr. Mixon stated not at this time.
City engineer stated that no drawings have been provided at this time but they will review them as they come in.
Mr. Day made a motion to recommend this item to the City Council. Seconded by Mr. Halsey. Ms. Norris voted aye. Mr. Tomlinson voted aye. Mr. Day voted aye. Mr. Roberts voted aye. Mr. Krennerich abstained. Mr. Halsey voted aye. Mr. Harpole voted aye. Mr. Collins voted aye.
This item was approved.
2. RZ-07-01. Hermie G. Plunk requests rezoning from R-1 Residential to C-3 Commercial for 8.5 acres located south of Race Street and west of Stadium Blvd.
George Hamman came forward as proponent for this item.
City planner stated that this area is being presented with a C-3 request. The surrounding area is C-3 in nature with a church immediately north of the property. Staff has no objection to the request since the land use consistency is achieved with the area.
City engineer had no comments.
Mr. Harpole made a motion to recommend this item to the City Council. Mr. Collins seconded. Ms. Norris voted aye. Mr. Tomlinson voted aye. Mr. Day voted aye. Mr. Roberts voted aye. Mr. Krennerich voted aye. Mr. Halsey voted aye. Mr. Harpole voted aye. Mr. Collins voted aye.
This item was approved.
3. RZ-07-02. NEA Clinic requests rezoning from R-1 Residential to C-2 LU (parking) for two tracts with a total of 2.25 acres located south of Race Street between Briar Lane and Middlefield Drive.
Patrick Lemley came forward as proponent for this item. This property is surrounded by R-1 to the north and C-2 to the south. The request is for C-2 zoning for limited use for parking.
Barry Rudd came forward with a question about if this will affect Matt, Briar or Middlefield Drives. These streets will go into the parking lot for fire trucks and emergency vehicles. Matt Drive will remain as is.
Bernie Auld is the engineer for record to speak about the ditch. Whiteman’s Creek has already been relocated on the perimeter of the development and this won’t affect the development.
City planner stated that proper buffering should be in place for residential areas. If any right-of-ways are abandoned, they will come before City Council. There are no other comments from staff.
City engineer stated that nothing has been submitted to them at this time. What will the status of this project be regarding the drainage manual. Mr. Auld stated that their intentions are to meet the standards of the drainage manual.
Mr. Tomlinson stated that a dead end street butting into private property and it would be used for access to the site. Mr. Auld stated that they have looked into a green road so that it would minimize traffic but still allow emergency vehicles to access it. There has been a T-intersection brought up to be implemented at this site for access. A site plan will have to be submitted for the actual development at a later date.
Mr. Krennerich made a motion to recommend this item to City Council. Mr. Tomlinson seconded this motion. Ms. Norris voted aye. Mr. Tomlinson voted aye. Mr. Day voted aye. Mr. Roberts voted aye. Mr. Krennerich voted aye. Mr. Halsey voted aye. Mr. Harpole voted aye. Mr. Collins voted aye.
This item was approved.
4. SP-07-08. Alberto Culver Manufacturing Facility requests site plan review for 79.55 acres at 2407 Quality Way.
Bernie Auld came forward as proponent for this item. Construction will be a phased process and will be provided to city staff as a phased process.
City planner stated that there was a prior meeting with commissioners and others. There were several stipulations or concerns for review and we are asking that you review this and approve it on our recommendation of approval that the applicant satisfy all of the requirements for application of permits. General stipulations have been listed in the staff report. All that is being approved is a concept at this time and there will be more added as they come forth.
City engineer stated that they had presented comments to Mr. Auld and they understand it is an evolving process and a fast track process and have it be reviewed by staff. Mr. Auld has been cooperating with questions and answers, etc.
General site plan review does satisfy set back requirements and they have stated that landscape plans have been addressed and overly exceeds the minimum requirements.
Mr. Auld stated that they have a construction time frame. Alberto Culver is getting its design team together and we are just asking for a shell building since we don’t know yet how this building will be arranged since there will be two plant facilities being brought into one plant. We are asking for approval based upon meeting all City regulations for this shell building. The next step would be that we meet all of their regulatory requirements and if we do not meet all the requirements then we would be required to come back and ask for a variance process. As long as we meet building code requirements, storm water requirements based upon the new manual, planning requirements. Our intent is to have everything proceed from here as review from staff.
Ken Collins asked Mr. Auld about the culverts that they were going to be based in head walls. Mr. Auld stated that they would add those to the plans to have a concrete head wall at either end to protect the pipe ends.
Mr. Krennerich made a motion to accept the conceptual plan. Mr. Roberts seconded the motion. Ms. Norris voted aye. Mr. Tomlinson voted aye. Mr. Day voted aye. Mr. Roberts voted aye. Mr. Krennerich voted aye. Mr. Halsey voted aye. Mr. Harpole voted aye. Mr. Collins voted aye.
This item was approved.
5. SP-07-12. Stuart Simpson/Jerry Halsey requests site plan review for mini-storage at 4200 S. Caraway Rd. (reference CU-01-03, August 14, 2001.)
John Easley came forward as proponent for this item. The property has a conditional use that was attached in 2001 for mini-storages. We are asking to expand the conditional use to include more units. Based upon approval we will turn in a full set of plans to be reviewed. The site will have landscaped areas all around it and the ends of the building will have a nice façade for appearance. We are providing a 50’ buffer for drainage and landscaping. Some of the lots don’t have privacy fences to the east and we are proposing to put up privacy fences on the properties that do not have them right now.
Mr. Krennerich asked if there was enough right-of-way to expand Caraway Road in the future if that is necessary and he stated yes.
City planner stated that a one year extension was requested so that the best plan for the property could be provided. Our concern was that all of the stipulations of the previous case were carried through by the applicant in terms of buffering to the east and north. We are carrying those through in this proposal. The commission had concerns back in 2001 regarding the drainage and that has also been carried through. One of the city planners erred in the past in the replatting of the lot to create more acreage on this lot. We are requesting that the applicant provide a replat of the lot that will encompass the area of the conditional use so that we can track this development.
City engineer stated that they are presenting it as a concept since no plans have been submitted to us at this time. We ask that the design professional justify all calculations and follow the drainage manual.
Stuart Simpson came forward to state that he had spoken to the fire marshal and that the numbers will be on the building in case of emergency. There are 35’ between the buildings and the gate is 25’. The facility won’t need a larger ladder truck but there is plenty of room for the fire truck. We are looking at a sprinkler system for the area of parking. We don’t want to sprinkle the area with people’s things since this area is climate controlled. We are looking into fire doors and we have lots of exits. City planner asked about the screening to the east and to the north. The easement is 10’ on the north and we are going to go 50’ and also on the east side it is 10’ and we are giving an additional 43’ or so. We thought if we gave enough buffers and put up a nice finish on the building and planting trees to cushion the building, but we thought instead of a fence it would look more residential if there were trees. We do not have any problem putting up a privacy fence if that is required. The area could be used for detention if needed without any loss of integrity to what we are trying to do on the front. To the south is a vacant piece of land and we are going to prepare drainage for both pieces of land at the same time so that we can do it all at once.
We will submit the plan with a narrative about the second lot to the south.
City planner stated that landscape would have to be enforced by staff. Mr. Krennerich stated that we do not have the staff to enforce all landscaping. City planner stated that we would have to wait for someone to complain and then enforce the landscape plan. Mr. Simpson stated that the trees would have to be sprinkled since hand watering would be too difficult for that many trees.
Mr. Harpole made a motion to accept the conceptual plan in that the administration would have final approval regarding fire codes, engineering and planning department specifications being met. Mr. Krennerich seconded. Ms. Norris voted aye. Mr. Tomlinson voted aye. Mr. Day abstained. Mr. Roberts voted aye. Mr. Krennerich voted aye. Mr. Halsey abstained. Mr. Harpole voted aye. Mr. Collins voted aye.
This item was approved.
6. Text Amendments - Planned Developments and Fee Schedule
City planner stated that he had provided the minutes from the work session and revised document. I have forwarded this item to Phillip Crego but have not yet received his feedback on the exit strategy. If the commission is comfortable with the document and that an exit strategy be devised by the legal and that this document be passed through legal upon review by City Council and approval by Council I think we are doing okay. Unless you want to hold it another meeting and look at it and look over it and make more changes. Dr. Beadles stated that we should read it as it has been changed and it will be voted on next month at the meeting.
Mr. Krennerich asked about sign code and city planner stated that we need a sign code and has put together a sample packet for review. City planner stated that MAPC could hold an open forum meeting in the near future.
A fee schedule has been forwarded and that is another thing that we need to get done as well. Mr. Krennerich stated that commissioners should look over what city planner forwarded and make any suggestions but that if we collect more fees then we can actually hire the staff that is needed to enforce codes.
Meeting was adjourned.