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Minutes for the special called City Council meeting on July 8, 2003.
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SPECIAL CALLED MEETING CITY COUNCIL MINUTES - JULY 8, 2003
The Jonesboro City Council met Tuesday, July 8, 2003 at 3:00 p.m. A full quorum was in attendance. Present were: Mayor Hubert Brodell, City Clerk, Donna K. Jackson, City Attorney, Phillip Crego and 10 council members. Those members were: Farmer, Province, Hargis, Moore, Williams, Perrin, Street, Dover, McCall, and Roddy. Councilman Young and Councilman Copeland were unable to attend.
The purpose of the called meeting was to consider an emergency clause for Ordinance No. 3420 adopted July 7, 2003 appropriating $12,373.43 as the city’s matching share for the signalization of U.S. Highway 18 and Rains Street. The deadline was July 8, 2003 to have the check to the Arkansas Highway Commission. Councilman Farmer responded to questions raised by Councilman Province from the previous meeting. Councilman Province had questioned what the delay was on the contract for signalization at Highway 18 and Rains saying it had been in the works for a year. Councilman Farmer provided documentation showing that the contract for Hwy 18/Rains St. Signalization was not let until May 21, 2003, and the committee had acted on the recommendation in a very timely manner.
The following emergency clause was read:
Due to the time frame for writing the check for the City of Jonesboro’s share of $12,373.43 to be provided to the Arkansas State Highway and Transportation Department for signalization of Highway 18 and Rains Street, an emergency is declared to exist, and this ordinance being necessary for the preservation of public peace, health and safety shall take effect and be in full force from and after its passage and approval.
Councilman Moore moved, seconded by Councilman Street for the adoption of the emergency clause. A roll call vote was taken resulting in all members voting aye. Those members were: Farmer, Province, Hargis, Moore, Williams, Perrin, Street, Dover, McCall, and Roddy.
The next order of business was a resolution authorizing the Mayor and City Clerk to enter into an agreement with Township Builders for work on the West Nettleton MATA Project. A resolution had not been prepared nor a complete contract provided at the previous council meeting. Councilman Perrin questioned the performance of Township Builders on the Main Street project. Mr. Aubrey Scott responded saying Township Builders had been permitted to control traffic which caused some criticism, but the Engineering Department would be overseeing the control of traffic for the W. Nettleton project. Councilman Moore explained there had been a problem with Township Builders meeting the deadline, but the W. Nettleton contract contained deadline penalty provisions. Councilman Farmer noted that the bid opening for this project was scheduled for June 3, 2003 and the Infrastructure Committee had met one day earlier. He requested that future consideration be given to the time frame of regularly scheduled committee meetings, regarding items that need committee approval, because that one day difference delayed the W. Nettleton project for approximately thirty days. Once it was determined that the City Attorney had reviewed the contract and everything appeared to be in order, Councilman Farmer moved, seconded by Councilman Street for the adoption of the resolution. A voice vote was taken resulting in all members present voting aye. Those members were: Farmer, Province, Hargis, Moore, Williams, Perrin, Street, Dover, McCall, and Roddy. The resolution was assigned resolution number 2003:44.
With no further business, Councilman Farmer moved, seconded by Councilman Moore for adjournment.