Title
A RESOLUTION TO REQUIRE CERTAIN INFORMATION TO ACCOMPANY PROPOSED CONTRACTS FOR PROFESSIONAL SERVICES AND GENERAL CONTRACTS WHICH ARE SUBMITTED TO COUNCIL COMMITTEES AND THE FULL COUNCIL
Body
WHEREAS, the City Council desires to be informed of the annual request for qualifications and the creation of the annual list of qualified professional contractors:
WHEREAS, the City Council is seeking more information on how each department selects qualified professional services for each project; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF JONESBORO, ARKANSAS THAT:
Section 1: All submissions to Council committees and to the full Council of proposed contracts for professional services, or for the awarding of general contracts in excess of $20,000, shall comply with the requirements of this resolution.
Section 2: Annually the Purchasing Agent through his/her supervisor the Director of Finance shall report to the Council on the annual request for qualifications and shall present the following information:
1. The specific places and methods used in notifying prospective bidders of the annual request for qualifications.
2. The deadline set for submission of proposals, and place of reception.
3. A list of those on behalf of the City who attended the opening of the qualifications.
4. A list of the approved contractors listed alphabetically by type of service.
5. A list of contractors not meeting the deadline.
Alternatively this information may be solicited and reported during the year for particular projects.
Section 3: City employees authorized to select a professional services contractor shall select professional contractors according to State Law ACA Sec. 19-11-801 through ACA Sec 19-11-805 When seeking Council approval of a contract with a professional services contractor or the department head shall present, in writing, the following information to the City Council:
1. A list of all the firms considered.
2. A rank ordered list of the top three contractors.
3. This shall include comments regarding the four considerations under State Law 19-11-803.
4. The name of the contractor selected and the reasons why the contractor was selected.
5. Names and addresses of the people within the firm who will be working with the City of Jonesboro on the project.
Section 4: As to general contractors, all contracts in covered by this resolution shall be submitted to the City Council accompanied by the following information:
1. The specific places and methods used in notifying prospective bidders of the request for proposals.
2. The date set for submission of proposals and place of reception
3. A list of those on behalf of the City who attended the bid opening and selected the winning bid.
4. A brief list of the main bids and alternatives, if any of each bidder
5. A brief summary of the reasons for selecting the winning firm
6. If the specific bid is not accepted, but further negotiations with the chosen bidder are undertaken, a detailed description of these negotiations.