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Minutes for the Public Services Committee meeting on October 11, 2004.
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Council Public Service Committee Meeting Minutes
10.11.04
Huntington Building; Haworth Room
4:30 p.m.
Council Members Present: Cecil Providence, Dave Young, Ann Williams, Judy Fur, Tim McCall
Others: Jason Wilkie, Keith Inman, NRS Engineering, ETC Engineering, Fisher and Arnold Engineering.
1. No minutes were approved. Minute approval tabled until November meeting.
2. Interview Engineering Firms (Explanation of process, Qualifications, Evaluation Sheets)
a. 4:30 p.m. Fisher and Arnold: Russ Adset.
b. 5:10 p.m. NRS: John Selig
c. 5:50 p.m. ETC Engineering: Mizan Rahman
d. The Committee discussed the firms’ presentations and the Committee selected NRS Engineering and asked that the Mayor negotiate the contract.
3. ASU ROTC: rescheduled.
4. Recommendation of Tree Inventory by Jonesboro Forestry Council
a. Confirmation of Burditt:
i. The Jonesboro Urban Forestry Committee requested RFP’s for a tree inventory. Received 4 proposals. Interviewed 3 firms. Two firms were close. The firm the committee selected was Burditt. References were checked and confirmed excellent.
b. Two proposals from Burditt:
i. Proposal A
ii. Proposal B
iii. One for $2,000 more and we asked if we could get for a larger area, high percentage of trees and more specific information about those trees for $10,000 more. In other words a more accurate study.
iv. Letter from Patti Erwin stating we can move the funds from an urban forester to the inventory.
1. Feel this is wise because without a general idea of what we need to do we don’t need to identify projects for our arborist.
v. Requesting $10,000 be moved in our Urban Forestry Grant.
c. Does this need to go before the grants committee?
i. Sense of urgency to this issue. Because of “leaf-on” study. Grant cycle ends May 31st.
d. Contract to be approved by Phillip.
e. Committee approved the Proposal B (a $20,000 tree inventory) if approval to shift funds from an arborist to the inventory was approved by the Arkansas Forestry Commission. The committee recommended the inventory would have to be approved by the Finance Committee.
5. Acceptance of bid for University Lions Park
a. Jason Wilkie recommended the acceptance of Pacheco Outdoor Equipment’s bid for playground equipment at University Lions Park.
b. The Committee approved Pacheco Outdoor Playground Equipment’s bid.
6. Park Security
a. Report of needs assessment was tabled to the next meeting.
7. Bathroom Report
a. Complaints
i. Access during large event.
ii. Dirty
iii. Tipped over.
b. Reports from staff
i. Cruising down
c. The Committee recommended staying with porta-johns and removing the bathrooms at access 6 and 7. Keeping bathrooms at access 5, 3 and the beach for large events.
8. Tennis Report
a. Amending budget to show that tennis will pay $7,000 for staff city will pay $5,000.
b. Bring contract up for approval after budget process.
c. Meantime: The complex will be open under current agreement. Holding programs under current contract. High schools will play tournaments there. Limited public play.
9. Construction Report
10. Tim McCall moved to adjourn meeting at 6:30 p.m.