title
AN ORDINANCE TO WAIVE BIDS AND PURCHASE AVOLVE PROJECTDOX SOFTWARE BY THE PLANNING DEPARTMENT
body
WHEREAS, the city is in need to complete the enhancement of the plan review process, permit tracking, code enforcement data, fire inspection data, stormwater permit tracking and other information by several city departments; and,
WHEREAS, Ordinance 20:042 was adopted on November 5, 2020 to purchase the IWorkQ software and Avolve PaperlessNow SaaS software, which is the first phase of the software programming needed for these tasks; and,
WHEREAS, the remaining phase to complete this software package involves the full version of Avolve ProjectDox, OAS Online Applicant Services, that provides for fully digital plans instead of paper documents; and,
WHEREAS, the price for the purchase of Avolve ProjectDox software is a one-time cost of $206,950 with no additional recurring support costs; and,
WHEREAS, the cost of this software was included in the 2021 Budget approved by Resolution 20:244.
NOW, THEREFORE BE IT ORDAINED by the City Council for the City of Jonesboro, Arkansas that:
Section 1: The Mayor and City Clerk may execute agreements to purchase the referenced software.
Section 2: The sum of $206,950 will be paid from the 2021 budget of the Planning Department.
Section 3: That the City Council, in accord with the terms of A.C.A. Section 14-58-303, states that bidding in this matter is not practical since it is a uniquely designed platform that corresponds with the city’s existing related software and hereby waives the requirement of competitive bidding.
PASSED AND APPROVED THIS 2ND DAY OF FEBRUARY, 2021.