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AN ORDINANCE TO WAIVE BIDS AND PURCHASE IWORKQ SYSTEMS AND AVOLVE SAAS SOLUTION BY THE PLANNING DEPARTMENT
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WHEREAS, the city is in need of enhancing the plan review process, permit tracking, code enforcement data, fire inspection data, stormwater permit tracking and other information by several city departments; and,
WHEREAS, the price for the purchase of software for permit management, code enforcement, fire inspection management, stormwater permit management, capital asset management, and TextMyGov from iWorkQ Systems is a one-time cost of $27,000, and the annual recurring support costs is $45,500 for a total of $72,500; and,
WHEREAS, the purchase of the IWorkQ software will replace the functions of a software system that the Engineering Department has previously purchased which will save $25,000 per year starting in 2021; and
WHEREAS, the price for the purchase of plan review software “PaperlessNow SaaS” from Avolve Software is a one-time cost of $35,250 and no annual recurring support costs.
NOW, THEREFORE BE IT ORDAINED by the City Council for the City of Jonesboro, Arkansas that:
Section 1: The Mayor and City Clerk may execute agreements to purchase the referenced software and related training.
Section 2: The sum of $107,750 will be paid from the 2020 budget of the Planning Department.
Section 2: That the City Council, in accord with the terms of A.C.A. Section 14-58-303, states that bidding in this matter is not practical since it is a uniquely designed platform and hereby waives the requirement of competitive bidding.
PASSED AND APPROVED THIS 5TH DAY OF NOVEMBER 2020.